How To Set Up A Archive Folder In Outlook

From the Inbox, select New Items > More Items > Outlook Data File.
Enter a File proper name.
To add a password, check the Add Optional Password box.
Select OK. Type a password in both the Password and Verify Password text boxes and select OK once again.

If you ready a countersign, yous must enter it every fourth dimension that the information file is opened — for example, when Outlook starts or when you open up the data file in Outlook.

Create a new Outlook data file

Almost Outlook Data Files (.pst and .ost)

When you run Outlook for the kickoff time, the necessary data files are created automatically.

Sometimes additional data files are needed. Outlook Data Files (.pst) are saved on your computer in the Documents\Outlook Files binder.

Older letters and items that you lot don't use regularly can be archived to an Outlook Data File (.pst).
If your online mailbox is nearly total, y'all tin export some items to an Outlook Data File (.pst). Yous can too use these files to create archives, project files, or backups from any Outlook business relationship.
Outlook Data Files (.pst) are used for POP3 email accounts

Some accounts (IMAP, Microsoft Substitution Server, and Outlook.com) apply an offline Outlook Data File (.ost). This is a synchronized copy of the messages saved on a server. It tin exist accessed from multiple devices and applications such as Outlook.

Offline Outlook Information Files are saved in the drive:\Users\user\AppData\Local\Microsoft\Outlook folder.

Tip:It isn't necessary to back upwards an offline Outlook Data File (.ost), because it's already a copy of the live information on the server. If you fix the account again or on another computer or device, a synchronized copy of your messages will be downloaded.

About Outlook information files

Outlook uses a information file to salve items on your computer, the Outlook Personal Folders file (.pst). With a Microsoft Exchange business relationship, your items are usually delivered to and saved on the e-mail server.

To let you to work with your messages without connection to the east-mail server, Outlook offers offline folders, which are saved in an Offline Folder file (.ost) on your computer.

Outlook .ost files are used only when you lot have an Exchange account and chose to work offline, or you apply Cached Substitution Mode.
Outlook .pst files are used for POP3, IMAP, and HTTP accounts. To create athenaeum, project files, or fill-in files of the Outlook folders and items on your computer, including Exchange accounts, you lot must create and use additional .pst files.

When you run Outlook for the first time, the necessary data files are created automatically.

Create a .pst file in Outlook 2003/Role Outlook 2007 format

By default, Outlook creates a .pst file in the latest file format, which supports larger files and Unicode character sets. This file format cannot be read with Microsoft Outlook 97, 98, 2000, or 2002.

On the File menu, bespeak to New, and and then chooseOutlook Data File.
Click Office Outlook Personal Folders File (.pst), and then selectOK.
In the Create or Open up Outlook Information File dialog box, in the File name box, enter a name for the file, and and so chooseOK.
In the Create Microsoft Personal Folders dialog box, in the Proper noun box, enter a brandish proper noun for the .pst folder.

Note:Specifying a display name helps you to distinguish between different Outlook data files when y'all work with more than than one .pst file. We recommend choosing a name that is meaningful to you.

If you want to password-protect your data file, under Password, enter your countersign in the Password and Verify Password text boxes.

Note:For improved security, simply dots appear when yous type.

Password tips
Cull a meaningful name.
If y'all want, choose a password for this information file. Select the Salvage this password in your password list check box if you practice not want to be prompted for the data file password each time you open the file.
Your password can have upwards to 15 characters.
Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Stiff countersign: Y6dh!et5. Weak password: House27.
Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more than characters is amend.
It is critical that y'all recall your password. If you forget your password, Microsoft cannot remember information technology. Store the passwords that you write down in a secure place away from the data that they help protect.
If you lot select the Salvage this password in your countersign list bank check box, make a note of the password in case you demand to open up the .pst on another estimator. Select this bank check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account.

Of import:Microsoft, your Internet service provider (ISP), or your due east-mail administrator does not have access to your countersign, nor can they assist you with recovering the contents of the .pst file if you forget the password.

The name of the binder associated with a saved data file appears in the Folder List. To view the Folder List, on the Go menu, click Binder List. By default, the binder is named Personal Folders.

Create a .pst file in the Outlook 97-2002 format

To create a information file that is uniform with Outlook 97, 98, 2000, or 2002, you lot can create an Outlook 97-2002 Personal Folders File (.pst). The file format for this .pst file is the same equally the format that was bachelor in Outlook 97, 98, 2000, and 2002.

On the File card, signal to New, and so cullOutlook Information File.
Click Outlook 97-2002 Personal Folders File (.pst), and then chooseOK.
In the File name box, enter a name for the file, and and so chooseOK.
In the Name box, enter a brandish name for the .pst folder.
If you want to password protect your data file, nether Countersign, type your password in the Password and Verify Password text boxes.

Notation:For improved security, only dots announced when y'all type.

Password tips

Your countersign tin accept upwards to 15 characters.
Utilise strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong countersign: Y6dh!et5. Weak password: House27.
Passwords should be 8 or more characters in length. A pass phrase that uses xiv or more characters is meliorate.
It is critical that you remember your countersign. If you lot forget your password, Microsoft cannot retrieve it. Shop the passwords that you write downwards in a secure place away from the data that they help protect.
If you select the Save this password in your countersign listing check box, make a note of the countersign in case you demand to open up the .pst file on another calculator. Select this check box only if your Microsoft Windows user account is password-protected and no i else has admission to your computer account.

Of import:Microsoft, your Isp (Isp), or your e-mail service administrator does non accept access to your password, nor can they assist you with recovering the contents of the .pst file if yous forget the password.

The proper name of the folder associated with a saved data file appears in the Binder List. To view the Folder List, on the Get menu, click Binder List. Past default, the folder is named Personal Folders.